Terms and Conditions

Steiner-inspired Forest Summer School
Provider: Nant-y-Cwm Steiner School
Venue: Nant-y-Cwm Community Woodland
Ages: 6–14
Hours: 9.00am–3.30pm

By booking a place on the Steiner-inspired Forest Summer School, parents and carers agree to the following terms and conditions.

1. Provider and Venue

The Steiner-inspired Forest Summer School is provided by Nant-y-Cwm Steiner School and takes place in the Nant-y-Cwm Community Woodland next to the school.

2. Eligibility

The programme is open to children aged 6 to 14 years.

3. Dates and Times

The programme runs across six days over two weeks:

  • Wednesday 22 July to Friday 24 July 2026
  • Wednesday 29 July to Friday 31 July 2026

Daily hours are 9.00am to 3.30pm.

4. Booking Options

Places may be booked for:

  • Week 1 only: 22–24 July 2026
  • Week 2 only: 29–31 July 2026
  • The full six-day programme

For booking enquiries, or to request a three-day block, please contact admissions@nant-y-cwm.co.uk.

A place is only secured once the booking has been accepted and full payment has been received.

5. Payment

Payment is due in full at the time of booking.

To qualify for the Early Bird rate, both booking and payment must be completed by 31 May 2026.

Nant-y-Cwm Steiner School reserves the right to cancel any provisional booking if payment is not received by the required date.

6. Parent Cancellation and Refunds

If a parent or carer cancels a booking:

  • a full refund will be given for cancellations made on or before 31 May 2026
  • no refund will be given for cancellations made after 31 May 2026, except in exceptional circumstances and entirely at the school’s discretion

No refund will be given for individual days missed due to illness, holiday, appointments, late arrival, early collection, or any other absence.

7. Cancellation or Changes by the School

Nant-y-Cwm Steiner School reserves the right to alter activities, staffing, daily plans, or the part of the site being used where reasonably necessary for safety, weather, staffing, or operational reasons.

If the school cancels the whole programme before it begins, a full refund will be given.

If the school has to cancel a day or part of the programme for reasons beyond its control, including severe weather or unsafe site conditions, it will make every reasonable effort to adapt the programme, provide an alternative arrangement, or offer a suitable refund, credit, or transfer at the school’s discretion.

8. Weather

This is an outdoor programme and will run in a wide range of weather conditions. Children must come prepared for outdoor provision in sun, rain, wind and mud.

The programme will only be cancelled, stopped, or significantly altered where conditions are considered unsafe by the provider.

9. Medical, Additional Needs and Disclosure

Parents and carers must provide full and accurate information at the time of booking about:

  • medical conditions
  • allergies
  • dietary requirements
  • medication
  • behavioural needs
  • additional needs
  • any other information relevant to the child’s safe participation

The programme is able to consider children with conditions including, for example, allergies, asthma, autism, ADHD, diabetes and epilepsy, but this is always subject to discussion and any necessary risk assessment.

Nant-y-Cwm Steiner School reserves the right to refuse attendance where essential medical, behavioural or support information has not been disclosed in advance.

10. Medication

Medication must be:

  • clearly labelled
  • in date
  • handed to staff at drop-off

Parents must provide clear written instructions where medication is required.

Staff may supervise self-administration and, where agreed in advance, may administer medication in accordance with the information provided by parents.

11. Emergency Medical Treatment

In the event of an accident or medical emergency, staff will make every reasonable effort to contact a parent or emergency contact.

If neither can be reached and urgent treatment is required, parents and carers authorise staff to seek emergency medical advice and treatment on behalf of their child.

12. Collection Arrangements

Children may only be collected by adults listed on the application form, unless an alternative arrangement has been agreed with the school in advance.

If parents wish another adult to collect during the programme, this must be communicated to and agreed by the school.

Children will not be permitted to leave unaccompanied.

13. Late Collection

Children must be collected promptly at 3.30pm.

If a child is collected late, Nant-y-Cwm Steiner School reserves the right to charge £55 per full hour or part thereof to cover additional staffing costs.

If a parent or carer is significantly late and cannot be contacted, the school will follow its safeguarding and emergency contact procedures.

14. Food, Drink and Clothing

Parents and carers must provide:

  • a packed lunch
  • snacks
  • a filled water bottle

The programme may also provide snacks or food appropriate to the activities taking place.

Children must arrive dressed appropriately for the weather and outdoor conditions. This may include:

  • waterproofs
  • sturdy shoes or boots
  • wellies
  • spare clothes
  • sun hat
  • sun cream

Nant-y-Cwm Steiner School reserves the right to refuse attendance on the day if a child does not arrive with suitable clothing and equipment for safe participation. The school is unable to provide spare clothing.

15. Behaviour Expectations

Children are expected to behave respectfully and safely throughout the programme. We ask all children to treat others in the group as they themselves would wish to be treated.

Unsafe, aggressive, or persistently disruptive behaviour may result in a child being collected early or excluded from the remainder of the programme.

In such cases, no refund will be given.

By completing the booking form, parents and carers consent to their child taking part in managed-risk outdoor activities appropriate to the programme. These may include:

  • tool use, including knives and axes
  • fire lighting
  • cooking over fire
  • den and shelter building
  • foraging
  • woodland exploration and play

Where foraging or food-based activities are included, parents must ensure that any allergies or dietary restrictions are clearly stated on the form.

17. Managed Risk

Parents and carers acknowledge that outdoor learning and forest school activities involve a degree of managed risk. While all reasonable steps will be taken to provide a safe environment, children may get muddy, wet, scratched, bumped, or otherwise experience the minor physical consequences naturally associated with active outdoor play and learning.

18. Photography and Media

Photo and media consent is collected through the booking form.

Where consent is given, photographs may be used for:

  • the school website
  • social media
  • publicity and marketing materials

Parents may choose:

  • full consent
  • limited consent (for example, images from behind only)
  • no consent

19. Safeguarding and Complaints

The Designated Safeguarding Lead for the programme is Catherine Crowther.

Any concerns or complaints should be raised in the first instance with the school. The school’s complaints procedure is available on the website at nant-y-cwm.co.uk.

20. Insurance and Personal Belongings

Children attending the programme are covered by the school’s relevant insurance arrangements.

However, parents and carers remain responsible for their child’s personal belongings. The school accepts no responsibility for loss of, theft of, or damage to personal items brought to the programme.

21. Acceptance of Terms

By submitting a booking and making payment, parents and carers confirm that they have read, understood, and accepted these terms and conditions.